Compliance Guard is an enterprise governance, risk and compliance management solution that streamlines processes to improve corporate accountability, reduce disclosure costs, and enhance internal controls. This solution is specifically designed to address Sections 404 and 302 of The Sarbanes-Oxley Act.

The Message Archiver & Compliance Reviewer

Never lose email again. Through our technology partnership with GR Communications Inc., Data Solutions offers its customers the leading hosted email archiving and monitoring services as part of Data Solutions’ commitment to delivering best of breed managed storage services. The Message Archiver enables organizations to achieve compliance, as well as to ensure that electronic messages are properly preserved, managed and protected on a daily basis and in the event of a disaster. 

The Message Archiver and Compliance Reviewer provides secure, off-site message archiving and long-term storage with online access. An authentic copy of all incoming, internal and outgoing electronic data, including email & attachments, instant messages (IM), e-fax, Bloomberg and any imported legacy email, is captured and unified in the Message Archiver for rapid web-based search, retrieval & monitoring. 

Similar to Data Solutions’ SecureEnterprise data storage, GR Communications’ encrypted data is available online at all times for immediate, user-initiated recovery. With secure web-based access and real-time indexing, powered by search engine technology, every user has the ability to find any current or historical email in seconds. 

With the escalating volumes of electronic data and email, Data Solutions’ online, offsite, data storage management services, together with Global Relay’s Message Archiving, addresses business demands, including:

1. Storage, backup and archiving of electronic communications;
2. Security and protection of mission-critical business information;
3. Business Continuity and Disaster Recovery planning;
4. Litigation discovery and audit requests;
5. Regulatory compliance and privacy mandates. 

Features & Benefits

Management
•          secure, centralized, off-site storage for archiving from 1 to 7 years to indefinite
•          eliminates mailbox size limitations
•          web-based access to current & historical email
•          rapid search & retrieval via full text indexing and search engine technology 
•          searches on email, headers & attachments, IM, Bloomberg, e-fax etc.
•          folder system for case management
•          email is serialized, time-date stamped
•          ability to import legacy email and consolidate in the archive
•          online Administrator-controlled access rights  for self-management
•          multi-lingual interface (Eng., Fr., Sp., Ger)
•          filters can be set to display or ignore SPAM

Compliance
•          meets stringent compliance & audit rules
•          tamperproof, dedicated WORM back-up
•          write-verification to ensure message integrity & authenticity
•          online search, retrieval, monitoring & audit tools for policy enforcement
•          advanced monitoring by keywords, percent sampling & specific query
•          advanced dual encryption to ensure privacy, confidentiality, and non-disclosure
•          full audit trails & reports on email history and compliance reviews
•          in-house compliance and legal team
•          archives email, instant messages (public & private), Bloomberg, Reuters, Blackberry

Compliance rules include: Broker-Dealer SEC Rule 17a-4 and NASD Rules 3010 & 3110; Investment Advisor Rules 204-2 & 206(4)-7 and Hedge Fund Rule 203(b)(3)-2; Sarbanes-Oxley Act; California SB1386; HIPAA; GLB Act; privacy legislation; and Business Continuity Plans such as under NASD Rule 3510.

Business Continuity & Disaster Recovery
•          geographically isolated offsite backup in East/West data centers
•          if your primary mail system is unavailable, acts as a permanent secondary mail system to send, receive, download, print and even create new mail

Secure, redundant storage
•          secure end-to-end National Security Association (NSA) level encryption
•          real-time primary online RAID storage
•          secondary (NOS) storage with dedicated, tamperproof WORM drives
•          data is securely stored in East coast/West coast data centers
•          complete lifecycle management with retention & disposal periods

 Implementation
•          seamlessly works with Data Solutions’ Secure Enterprise
•          no software, hardware or programming required
•          seamless implementation within hours
•          archive supports all mail platforms (Exchange, Notes, Unix, GroupWise, POP)

To request a quote or to learn more about the Message Archiver and the Compliance Reviewer, please call 1-800-664-9902 ext 234 or e-mail sales@datasolutions.com